Purchasing Department

The Halton District School Board (HDSB) Purchasing Department manages competitive procurement opportunities and is responsible for the sustainable procurement of goods and services on behalf of the Board.  This includes compliance to: 

Associations / Organizations that the HDSB purchasing department is a part of:

Doing Business with the Halton District School Board​

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If you are interested in informing the HDSB Purchasing Department about what you have to offer, please complete the Vendor Form​.  Please note: The submission of this form does not automatically add your company to the HDSB Approved Vendor List and submission of a form in no way implies/suggests or guarantees any form of work with the HDSB. Vendors will be added to the HDSB Approved Vendor List through competitive bid opportunities and upon the completion, submission and verification of additional documentation as required.

Vendors interested in bidding on current or future procurement opportunities are required to have a current bids&tenders account.  Procurement opportunities will be posted through the bids&tenders system, and it is the vendors responsibility to be aware of bid opportunities and put forth a submission accordingly. To create an account please Subscribe to bids&tenders.

The HDSB may also seek direct bids from local vendors utilizing requests for quote, invitational bid opportunities,  vendor or record rosters, as well as participate in cooperative procurement with buying groups and other public entities.  Examples of some cooperative procurement opportunities may include, but are not limited to: Ontario Education Collaborative Marketplace (OECM), the Ministry of Government and Consumer Services, Halton Cooperative Purchasing Group (HCPG).  

Items deemed obsolete and surplus by the HDSB will be made available to the public through an Online Auction.  

A formal purchase order is required for purchases greater than $2,000. The purchase order number must appear on all shipping documents, packing slips and invoices. Please review the Board’s Purchasing Terms and Conditions.

Invoices and Payment​

Please be advised that invoices should be forwarded electronically to ap@hdsb.ca to ensure timely payment.

Please forward your questions and enquiries to purchasing@hdsb.ca​ this will ensure your information is directed to the correct contact with the HDSB to assist with your request.  Please refrain from contacting HDSB schools or departments directly.